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ASEH 2023 - exhibit/advertise/sponsor

  • March 22, 2023
  • 2:00 PM (EDT)
  • March 26, 2023
  • 4:00 PM (EDT)
  • Boston, Massachusetts

Registration

(depends on selected options)

Base fee:
  • Exhibit in Boston
    Advertise in the conference program
    Sponsor and support events at ASEH 2023

Register

ASEH Annual Conference

March 22-26, 2023


Hilton Boston Back Bay

Boston, Massachusetts

REGISTRATION IS NOW OPEN! CLICK ON THE REGISTER BUTTON IN THE COLUMN ON THE LEFT SIDE OF THIS PAGE!

Thank you for your interest in advertising, exhibiting, and sponsorship at ASEH's conference in Boston March 22-26, 2023. We expect this to be a very well-attended meeting (more than 700 people) - and we have reserved a large and appealing exhibit area at the Hilton Boston Back Bay. Space is limited and will likely sell out.

The following form includes options for advertising, exhibiting, and for sponsorships, including payment methods (credit card or check). Deadline: January 15, 2023.

Please note that this form must be completed to reserve an ad or exhibit.

If you have questions, contact david.spatz@aseh.org. Thank you again - we look forward to seeing you at our conference in Boston!

Advertising

There are three ways to promote your press or organization at our conference:

1.  Ad in conference program
Advertisements will appear in the conference program, which will be printed for conference participants, if requested, and will be delivered electronically to all registrants. It will be available on ASEH's website. Black & white works best for the printed program; color looks best for the website version. You can submit two versions - or a single file in black & white.

½-page ad: 
Size: 5 ¼"h x 8"w
Price: $200

Full-page ad: 
Size: 10 ½"h x 8"w
Price: $275

Two-page ad:
Size 10 1/2" h x 8"w
Price: $475

Specifications 
Files for print ads should be submitted as 300 dpi, high resolution, image and font embedded, PDF or JPG files. Files submitted in other formats, or files requiring reformatting, may require additional fees.

Deadline
Advertisements and payment must be received by January 15, 2023. Please e-mail advertisement files to David Spatz at david.spatz@aseh.org.


2. "Featured Sponsor" listing on ASEH's homepage and conference website for 30 days
Send logo, 150 dpi, along with link and 1-2 sentence description to David Spatz at david.spatz@aseh.org. First come, first served. Fee: $100.

Deadline
Materials and payment must be received by January 15, 2023. Please e-mail materials to David Spatz at david.spatz@aseh.org.


3.  "Featured Sponsor" in conference communications

This option is available on the registration form. Sponsor a conference announcement with logo, link, and short message sent to all attendees. Cost: $100.

Featured sponsor in the December 2022 issue of ASEH news, sent electronically to all members, includes logo, link, and short message. Cost: $175. Deadline for the newsletter is December 15, 2022.


Exhibiting

Our conference exhibit area is the ideal location for the promotion of your press, organization, institution, or company.

Exhibit Location, Space, and Traffic 
The exhibit area is located in the Hilton Back Bay, located in Back Bay Boston. All coffee breaks will held in the exhibit area to maximize traffic.


Benefits 

  • Two complimentary meeting registrations
  • Listing in the conference program, website, and app


Fees

Table (6-foot, with skirt and 2 chairs)

$375 first table; additional tables $275 each


Deadline

Tables are reserved on a first-registered, first-served basis. We have run out of space in the past and space it limited this year. We recommend reserving early, which also helps us with conference planning. To be listed in the conference program, please sign up by January 15, 2023. 


Shipping

The hotel's shipping instructions will be posted here closer to the conference date.


Exhibit Setup
Wednesday, March 22, 1:00 - 5:00 p.m.


Exhibiting Hours

Thursday, March 23, 8:00 a.m.-5:00 p.m.
Friday, March 24, 8:00 a.m. - 12:00 noon (afternoon break for field trips)
Saturday, March 25, 8:00 a.m. - 2:00 p.m.


Exhibit Breakdown and Dismantling
Saturday, March 25, 2:00 p.m. - 4:00 p.m.

Cancellations must be made in writing and e-mailed to david.spatz@aseh.orgRequests received by February 1, 2023, to cancel exhibit space will receive a full refund, minus a $100 fee. After February 1, 2023, cancellations will not be accepted. Cancellation of rooms must be made through the hotel and are subject to its requirements for notification.

Sponsorship Opportunities

There are several opportunities to sponsor and co-sponsor events, gatherings, breakfasts, field trips and receptions, including:

Coffee Breaks Thursday, Friday, and Saturday

Opening Reception - Wednesday, March 22

Graduate Student Reception - Wednesday, March 22

Lunchtime Talk - Thursday, March 23

Plenary Session - Thursday, March 23

WEHN Reception - Thursday, March 23

Friday Night Concert and Talk - Friday, March 24

Closing Reception - Saturday, March 25

For more information, and more options contact david.spatz@aseh.org



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